Seating Assignments

The one piece of advice I will give to any person having an event is to have a seating chart! I have been at an event with no seating chart and it was mass confusion. The beauty of having a seating chart or seating cards is that everyone has a place and no one has to awkwardly ask around if they can sit here. In addition, you can separate people who you know do not get along. There are two different ways of creating seating assignments: Place cards and a Seating Chart. The choice is purely up to you.

Place cards
Each have to be individually made with each guest's name and table number printed on it. Once that is done there are two options: have a table set out with all the cards on it where the guests can grab the cards or have the cards preset at each table. A problem with the second option is that guests have to roam around the venue and look at each table to find their names, which might take a while and this might delay food service. If you do decide to have place cards, make sure someone at the wedding (ie. Wedding Planner) has a copy of the seating list with the names and table numbers, because if a place card gets misplaced off the table that person won't know where to sit! Place cards are wonderful because you can be so creative, but they can be a lot of work. Keep checking my blog for more ideas on making creative place cards!

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Seating Chart
This is the quick and easy method to organizing seating arrangements. Basically, you make a document with two columns, names and table numbers. The guest goes to the chart finds their name, which should be in alphabetical order, and sees what table they are at. If you are having 150 people or more, I would suggest having two of these printed. Stores such as Office Max, Office Depot, local copy stores offer printings of posters this size. You can decorate the poster by adding frills or things that go with the theme of the event. For weddings, you can add pictures of yourself! After the poster is printed, buy a frame that fits it and a stand to hold the frame and ta da! You are done with the seating chart!  

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Here is a tool from Wedding Wire that will help you organize your seating arrangements: Click Here